Are you a Facilities Administrator / Coordinator looking for a new challenging roles base near the city centre.
Working with the Facilities Management Team to assist with the planning and co-ordination of all activities necessary regarding the administration and supervision of a number of hard and soft facilities service contracts across a managed portfolio of commercial property UK wide.
Technical and service support to the Helpdesk, contract administration, service delivery and premises legislative compliance within the Facilities Management team based at the Bristol office.
GENERAL DESCRIPTION OF TASKS
Operating and supporting the FM Helpdesk Function to liaise with tenants, clients and contractors over the progress of works and services.
Maintaining the department CAFM systems
Procurement, Administration and Supervision of Facilities Service Contracts
Assisting and chairing Contractor Meetings
Administering and reporting on Key Performance Indicators both internally and externally
Ensure Premises legislative compliance obligations are met (Health & Safety and Environmental)
Supply Chain administration
Undertaking and reporting inspections of managed property
Financial administration of FM contracts
Assisting with the administrative support of the property management function
Quality Assurance Compliance
Answer all unattended telephones within the department, deal with minor queries, take messages and log information as appropriate
Ensure relevant departmental records are maintained and up to date
PERSONAL PROFILE
Strong service ethic
Excellent IT skills - Word, Excel, Outlook
Good communication and inter-personal skills
Excellent telephone manner
Methodical approach with attention to detail
Able to work on own initiative
Confident and diplomatic
Numerate with basic understanding of Accountancy/Invoicing
Proactive and receptive to change
Familiarity with CAFM systems
Technically competent although not necessarily technically qualified
Full UK Driving Licence required
HOURS OF WORK
9.00 am to 5.30 pm Monday to Friday with an hour for lunch
For further information on the role and the company you will be working for please get in touch with Gary Cornes on 0787 8962 267
Email your CV to gary.cornes@resourcinggroup.co.uk to apply now!
Resourcing Group is acting as an Employment Agency in relation to this vacancy.